Collections

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Forum: Home, General

See also
 Example Collections
 Canonical Commentary Collections
 Building a Custom Guide Example
 Merging Collections posts here & here


Page Contents

 

Description

If you are new to Logos, you should know that the primary purpose of collections is to limit your search to a given set of resources. Suppose you have a library of 2000 resources and you want to find a theological discussion of ecclesiology. Rather than searching all 2000 resources and getting a bunch of hits you are not interested in you could limit your search to a collection of your systematic theology books.

If you are moving up from Libronix you should know that there has been a major shift in the thinking behind collections.

In Libronix collections were static, meaning you selected a book and added it to the collection. You repeated this for every book. When you purchased a book you would have to go to collections and add it to the collections you wanted it in.

In Logos collections are dynamic, meaning you tell Logos what type of books you want to add to your collection by establishing rules. When you purchase a book it is then automatically added to the collections where it meets the criteria you have established. But Logos also gives you the ability to add books as “exceptions”, or you can create a totally static collection. For more on this, see A Rationale for Dynamic Collections.

There are two user-created videos on defining collections, Creating Advanced Dynamic Collections and Creating Nested Dynamic Collections.

On Logos website: Logos Tutorial Video Dynamic, Rule-based Collections.
And you can export a bibliography of your collection Bibliography.

Creating

  1. Go to Tools > Collections



  2. Click “New” in the collection pane. (Getting into this habit will prevent you from accidentally changing a collection you already made.)

  3. Replace the first text box (It will have “unnamed collection” in it) with the name you want to give your collection. For instance, if you want a collection containing all your journals, you could name it “Journals”.

  4. Establish a rule that defines the resource you wish to have in your collection. You could cut and paste from the examples below, or for the sake of learning you could type “type:journal” in this box. This tells your collection to include all resources that have been defined by Logos as journals.

  5. At this point your collection is done, but possibly not fine tuned. the number beside the “=Resulting collection” is the number of resources in this collection. There may be one journal you do not want in your collection. Or perhaps there is a resource you want included, but that has not been defined by Logos as a journal. This is where the “+ Plus these resources:” and “- minus these resources:” sections come in handy. These features will be covered under the “editing” heading.



Opening

  1. In Logos, go to Tools>collections.

  2. Click “Open”

  3. Select the collection you wish to open. Either (a) scroll through the list or (b) begin typing the name of the collection and the list will be narrowed accordingly.

  4. Your collection will open.



Editing

Under this section we will cover adding individual resources to the exception areas and adding a collection to the exception area of a collection (called nested collections).

Removing an individual resource from the collection

  1. If you notice a resource in a collection that you do not want in the collection, open the collection (see instructions above under “Opening”)/

  2. Find the resource in your collection’s resource list, which is under “= Resulting Collection” (note: Most people find it easier to open the library next to the collection window and drag resources from the library instead of this list. To do so right click on “Library” and select “Open in Tab” or drag “Library” to the location you want it.)



  3. Drag the resource to the section labeled “- Minus these resources:”



  4. At this point your resource has been excluded.



Adding an individual resource to the collection

  1. If you notice a resource that should be in your collection but is missing, open the collection (see instructions above under “Opening”).

  2. Open the library next to the collection window and drag resources from the library instead of this list. To do so right click on “Library” and select “Open in Tab” or drag “Library” to the location you want it.

  3. Locate the resource you want to add in the Library.

  4. Drag the resource from the Library to the section labeled “+ Plus these resources:”



  5. Drop the resource and it is now included.



Adding a Collection of books as an exception

If you have a collection of all your journals there may be one journal series you do not wish to have in your collection. You could add each year of the journal individually, but when you update your journal collection the new year’s issue of this journal would be added to your collection. The better option is to create a collection containing all the issues of that journal and exclude that collection from your “Journal” collection. Then when the new issue is added to your library, it is added to the collection for that journal, and excluded from your “journal” collection automatically. In the following instructions we will seek to exclude the fictional journal “Making It Up Journal” from a collection of journals.

  1. Create a collection of the journal series you wish to exclude. Use the instructions above under “creating”. Title the collection “Making It Up Journal”, and use the rule (without brackets and WITH quotes) [title:”Making It Up Journal”]. This collection will include every issue of Making It Up Journal.
  2. Open the collection “Journal” using the instructions above labeled “Opening” or create it if you have not already done so.
  3. Click “Open” and navigate to the collection you wish to exclude. Do not press enter!
  4. Drag the name of the collection you wish to exclude to the area titled “- Minus these resources:”
  5. At this point the journal series “Making It Up Journal” is excluded from your “Journals” collection.

Deleting

  1. Open the collection Pane by selecting Tools>Collections.
  2. Click Open, right click on the name of the collection and select Delete
  3. After this your collection has been deleted.

Creating Rules

Creating rules is fun! OK, I’m just trying to encourage you :-) There are two courses to go through here. You can learn the tips listed below so you can generate your own rules, or you can cut and paste the examples into the rules section of your own collection. this actually makes sharing collections extremely easy. No downloading, no getting it into the correct folder, just a simple cut and paste. Most likely though you will want to generate your own collections for your own needs. Hopefully the following will help you.

Filterable fields

You’ll notice things like title: and type: and you might be looking for the other fields you can use to filter your collection. The various fields can be found by opening your library, setting it to table view (click on “view” to alternate views) and right clicking on the columns’ headers. Most of these fields can be used to filter your collection. Some are not exact matches. For instance to filter by My Tags you must use mytags:. Below is a list of the fields and their corresponding search format.

Image – Not usable Type – type: Title – title: Author – author: My Tags – mytag: Rating – rating: Abbreviated Title – abbrev: Alternate Title – alttitle: Tags – tag: Electronic Publication Date – epubdate: Languages – lang: Publication Date – pubdate: Publisher – publisher: Series – series: Subjects – subject:

Field label notes:
  • Do not leave a space after the colon; e.g., it’s lang:greek not lang: greek (if you do leave a space it ignores the field name and will find all resources that mention the text you put after the space)
  • Use quotation marks for phrases (e.g., title:”bible doctrine” finds only references with those two words together in the title, but title:bible doctrine would find books with bible in the title and doctrine anywhere in any of the searchable fields)
  • The difference between “Tags” and “My Tags” is that “My Tags” are the tags you set up on your machine. These are the tags you apply to a resource in the Library. “Tags” are a future enhancement where a resource tagged the same by 5 or more users (exact number TBD) would be “pushed” to other users into this field. It is somewhat of a community tagging feature.
  • Publication Date can be very beneficial if you want to limit your collection to more recent resources, or resources of a given generation. For instance if you want to limit your Journals collection to issues between 1990 and 2000 you would include (pubdate:>=1990 AND pubdate:<2000) in your string.
  • exact matches when filtering are not required. The field only has to contain the string, not equal the string. For instance if you filter by subject:theolog it will return resources that contain theology, theologies, and theologians.
  • ANDNOT can be used to refine resource exclusion. To exclude resource(s) with Second (or 2 or II) in Title but not have First (or 1 or “I”) in Title nor have 1 in Subject, use: ANDNOT (Title:(Second,2,II) ANDNOT (Title:(First,1,”I”),Subject:1))

Examples

The wiki has Example Collections and Canonical Commentary Collections.
Refer to Tagging for adding your own tags to your Library resources.


If you want to exclude a title use a rule like subject:Bible—Index, mytag:topical ANDNOT title:”New American Standard”



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