Notes

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Video
 Notes Part 1 | Notes Part 5
 Notes Part 2 | Notes Part 6
 Notes Part 3 | Notes Part 7
 Notes Part 4 |
 Mark Barnes
  Logos Tutorial Video #10 – Notes

See Also
 Organizing your Notes/Clippings
 Tools

Introduction

Please watch Mark Barnes excellent video Logos Tutorial Video #10 – Notes.

  Logos4 provides the ability to create a Note file where you can add individual notes. You can create as many of these Note files as you wish. In a Note file you have 3 methods in which you can add individual notes as stated below. You will not be limited to one method, but are free to use all of the methods for your individual notes in your Note file.

Methods
  1. You can add unattached notes within a Note file.
    This is done by clicking on Add note button found in the toolbar of your Note file’s panel.

  2. You can add a note which is tied to a Bible reference (specific Bible verse) in all Bible referenced resources.
    See the article Adding a note to a Bible reference in all Bibles below for how to do this.

  3. You can add a note which is tied to text in a resource (book) which will be shown only in that specific resource.
    See the article Adding a note via highlighting text in a Bible resource below for how to do this.
Basics

  Below are some of the basics in a Note file.

  1. When you add an individual note, there are 2 basic fields for your note.
    1. The Title field can be edited to help you recognize your note’s content. When you create a note using methods 2 & 3 as mentioned above, Logos4 will insert the Bible reference or the resource’s name in front of the Title. To edit the Title click in the title area and Logos4 will show you a text box. Then just type what you would like for your title.
    2. The Content field is located just below the Title. When you click on it Logos4 will show you the Content text box. You can enter multiple lines of text here. You can also select your text within the contents box and use controls on the toolbar to change the selected text’s format. You can also add hyperlinks inside of your note to other resources and such.
  2. When you have a note selected or you hover your mouse over a note, you will notice the delete icon . If you click on this icon Logos4 will delete that specific note. If you accidentally do this, you can quickly use Ctrl Z to restore the note.
  3. Logos4 allows you to view your notes within your Note file in 2 modes:
    1. Full which shows the Contents of each note under its title.
    2. Compact which shows only the Title with a short excerpt from the contents grayed out to the right of the title. The Contents for all the individual notes will be hidden, except for a selected individual note.

If your notes markers are not showing up in your resource, you may have them turned Off in the Visual Filter Menu menu. Please see the wiki page Visual Filter Menu to learn how to turn them On/Off.



Adding a note to a Bible reference in all Bibles

Note: These notes will also show up in other resources which are referenced by Bible verses. (e.g. Commentaries)

  1. Open your note file.
    1. Click on File in the top menu.
    2. On the right side of the drop down menu find your note file and click on it.
      (hint: if you have a lot of files, then on the upper right side of the drop down in the Find box, type Note and it will filter the results on the right side of the drop down)
  2. Open a Bible resource and navigate to a verse in which you want to add a note.



  3. Right click on a word in the verse that you want to add to your notes.
  4. In the pop-up menu on the right click on Reference.
  5. Now down at the bottom right area of the pop-up find your note file and click on it.



  6. In your notes Logos4 will add the Bible reference as the title.
  7. The focus will be placed on the note contents. Add your notes for this verse here.
  8. You can change the color of the box that appears next to your note. In the note click on the colored box next to your specific note.



  9. In the pop-up color selector, click on the color that you want.
  10. Reference notes will appear in all Bible versions as a square colored box next to the verse number.



    1. Make sure that you have it checked in Visual Filter Menu (3 circle thingy in the toolbar)

  11. In your Bible you can view your note.



    1. Hold your mouse over the colored box next to your verse.
    2. A pop-up will appear showing your notes content & note file name.



Adding a note via highlighting text in a Bible resource

Note: This method will work in resources other than Bibles as well.

  1. Open your note file.
    1. Click on File in the top menu.
    2. On the right side of the drop down menu find your note file and click on it.
      (hint: if you have a lot of files, then on the upper right side of the drop down in the Find box, type Note and it will filter the results on the right side of the drop down)
  2. Open your Bible resource that you want to highlighted text in and add a note to it.



  3. Navigate to the text. Use your mouse to select the text that you want highlighted.
  4. In the pop-up menu on the right click on Selection.
  5. Now down at the bottom right area of the pop-up find your note file and click on it.



  6. In your notes Logos4 will add the Bible reference as the title and a snippet of the text highlighted.
  7. The focus will be placed on the note contents. Add your notes for the highlighted text here.
  8. You can change the color of the box that appears next to your note. This will also change the highlighting color of your text in the note.
    In the note click on the colored box next to your specific note.



  9. In the pop-up color selector, click on the color that you want.
  10. Selection notes will appear only in the Bible or resource that you originally added the note.
    Notice that in this example we made a highlighted note in the ESV Bible. Other Bible versions don’t show this highlighted note.



    1. Make sure that you have it checked in Visual Filter Menu (3 circle thingy in the toolbar)

  11. In your Bible you can view your note.



    1. Hold your mouse over the colored box next to your verse.
    2. A pop-up will appear showing your notes content & note file name.



Why is there no Add new note when I right click on a word in a Bible?

 

How do I create a new note file to be used when I right click in a Bible?

  • Before you create new notes in your Bible or resource, use File-> Notes to create a new file as shown below. Then you can add new notes to it.
  1. Click on File in the top menu.
  2. Click on Note in the drop down menu.



  3. When a new Tab for notes is opened, name the file (e.g. ExampleNote).



  4. Now close the new note Tab.
  5. In your Bible or resource, select the text/word that you want to make a note for, then Right Click on the selection.



  6. You will see the pop-up menu. On the right side close to the bottom, you will see Add a note to “ExampleNote” (your new note name will be here not ExampleNote). Now you can Click on this new Add note to .... to add your note in your new note file.

 

How do you switch between note files when adding notes?

  • Logos4 will remember your last note file that you had open (if you currently do not have a note file open). And the name of this note file will appear at the bottom right of the pop-up menu when you use the right click for adding notes.
  • So if you are not going to keep your note files open, then you will need to open the note file that you want to add notes to, then you can close it again. This lock the name of that note file for use with the pop-up menu.
  • The best solution is to keep the note files open that you want to add notes to. Then multiple note filenames will appear at the bottom of the pop-up menu.
    (please notice the scrollbar when you have several notes)



 

 Logos4 allows you to create hyperlinks to other resources in your notes. You can link to Bibles, commentaries, dictionaries, guides, and many other resources/tools. You can tell if the resource/tool can be linked to by opening the resource’s/tool’s menu and looking for Copy locations as: URL. You will want to select the link type URL next to Copy locations as: when creating links for your notes. Logos4 has a keyboard shortcut for Copy locations as:, Ctrl Alt C (Mac users: Option-Command-C). It should be noted that you should have left URL as the last method, otherwise you will need to use the menu to select this. Logos4 remembers your last Copy location method.

 Most resource types as books will allow you to link more precisely to a particular sentence or paragraph. You will need to set you resource’s location at the top of the panel before getting the copying the URL. For instance if you are in a Bible you will want the scripture that you want to link to showing in the reference box of that Bible. In a commentary or dictionary you will want the location showing at the top of the panel.

 When linking to some tools Logos4 may not be as precise. For instance if you link to another note, Logos4 will only link to the note file itself. This is also true for clippings. For Text Comparison you would want the scripture in the reference box set before getting the URL.

 Logos4 does this automatically for you when you type a scripture reference in your note. So you do not need to get a URL as you would when creating all other hyperlinks. Logos4 does require that the first letter of the Bible book be capitalized! You can use abbreviations to books, see this page for abbreviations for Bible books that Logos4 will recognize. One other important item is that you must have a space after the reference before Logos4 will automatically link it. For cases where you have a parenthesis (or brace, etc) immediately after the verse, you will need a space after that before Logos4 will create the link. These automatic links are directed to your Preferred Bible which you setup on your Home page. To link to a different Bible you will need to manually create the link as shown in Creating a Link to a specific Bible.


 a) Notice that this is not linked. The first letter was not capitalized.
 b) Notice that this is not linked. A space was not entered after the scripture reference.
 c) This was linked by Logos4. When linked the scripture reference will turn blue.



 d) When you hover your mouse over a link, Logos4 will show you a pop-up of the scripture verse.
 e) Notice it shows you which Bible that the link is pointed to. My preferred Bible is set to NIV.
 f) To jump to the hyperlink, hold the Ctrl key down and click on the link with your mouse. (Mac users: hold Cmd key down)
Note: this is reported as not working in the Mac yet.



 Many times you may want to have a scripture reference to a Bible other than your preferred Bible (one that you set on the Home page). In these cases you will need to manually create the hyperlink as you would for hyperlinks to other resources. Even though Logos4 automatically creates a link to your preferred Bible you can override this when you manually create the link.

  1. Type your scripture reference in your note.



  2. Open the Bible that you want to link to.
  3. Make sure that the desired scripture reference is showing in the reference box of your Bible.



  4. In your Bible click on the icon in the upper left corner to open the menu.
  5. In the drop down menu click on URL. (now Logos4 has copied the URL into your clipboard ready for pasting)
    [you can skip steps 4 & 5 by clicking in the Bible’s panel then on your keyboard press Ctrl Alt C (Mac users: press Option-Command-C), this copies the URL to the clipboard]


  6. In your note, use your mouse to drag over your scripture (or text you entered) to select it.
  7. Right click in the hyperlink box. A pop-up menu appears.
  8. In the pop-up menu click on Paste.


    1. Notice that Logos4 pasted your URL into the hyperlink box.
  9. In your note, click somewhere off of the selected text to deselect the text.
  10. Hover your mouse over the new hyperlink. Logos4 will show you a pop-up box with the verse inside it.
    1. Notice that your Bible version is showing at the bottom. This is a good way to verify that your hyperlink is to the correct Bible (not your preferred Bible).
    2. To jump to the hyperlink, on your keyboard hold down the Ctrl key and click on the link with your mouse. (Mac users: use Cmd key)



 Logos4 allows you to create hyperlinks to other resources within your notes. You will need to open the resource that you want to link to and position where you want to link to it at the top of the panel. This method also works for anything which has the Copy locations as: in its menu (see item #5 below). You will be using the URL method for Copy locations in your notes.
 


  1. Type the text for link in your note.
  2. Open the resource that you want to link to.
  3. Make sure to position where you want to link is at the top of the panel.



  4. In your resource click on the icon in the upper left corner to open the menu.
  5. In the drop down menu click on URL. (now Logos4 has copied the URL into your clipboard ready for pasting)
    [you can skip steps 4 & 5 by clicking in the resource’s panel then on your keyboard press Ctrl Alt C (Mac users: press Option-Command-C), this copies the URL to the clipboard]


  6. In your note, use your mouse to drag over your text for your link to select it.
  7. Right click in the hyperlink box. A pop-up menu appears.
  8. In the pop-up menu click on Paste.


  9. In your note, click somewhere off of the selected text to deselect the text.
  10. Hover your mouse over the new hyperlink. Logos4 will show you a pop-up box showing you a snippet of your resource.
    1. Notice your resource & its location is showing at the bottom. This is a good way to verify that your hyperlink is to the correct Bible.
    2. To jump to the hyperlink, on your keyboard hold down the Ctrl key and click on the link with your mouse. (Mac users: use Cmd key)

 

 You can also create hyperlinks to other documents such as PDF files or Word documents. This might come in handy in your note when you want to reference another document in your note. The steps below show how to add the hyperlink to your note. You will be adding a complete path & filename to your document. The method shown below is only one of many ways to get the full path & filename into the hyperlink box.
Note: this method will also work with PowerPoint, MP3s, & Videos.


 

  1. Open your Note file.
  2. Add your note and insert the text of your note.
  3. Use your mouse to drag over the text of your note that you want to be a hyperlink. (this selects the text and it turns blue)

    • The steps below show how to get a full Path & Filename by using a shortcut



  4. Open Windows explorer and locate your document. Then right click on that document.
    1. Windows will show a pop-up menu, click on Create Shortcut.



  5. Now locate the new Shortcut and right click on it.
    1. Windows will show you a pop-up menu, click on Properties.



  6. Windows shows you a pop-up window for the Properties of your Shortcut.
    1. Right click on the blue selected Target filename. Windows shows you a pop-up menu. Click on Copy. Now your path & filename are stored in the clipboard.



  7. Now in your Note file ensure that the text that you want to add a hyperlink to is still selected.
    1. Right click in the hyperlink box. In the pop-up menu click on Paste.



    2. This step is very important. In the hyperlink box move the cursor to the end of the text and delete the quote character.
    3. Then move the cursor to the beginning of the text in the hyperlink box and delete the quote character there.



  8. Now click in your note away from the selected text.
  9. You will now notice that your text is turned into a hyperlink (it should be blue). Hover your mouse over the new hyperlink, you will see the link location for your document in the pop-up box. If you hold the Ctrl key down on your keyboard and click on the link with your mouse, Logos4 will open your document in the appropriate windows program.



 You can also create hyperlinks to URLs (internet webpages) in your Note files. This comes in handy when you want to reference a website in your note.


 

  1. Open your Note file.
  2. Add your note and insert the text of your note.
  3. Use your mouse to drag over the text of your note that you want to be a hyperlink. (this selects the text and it turns blue)

    • Getting the URL into your clipboard



  4. Open your internet Browser and navigate to the webpage that you want to link to.
    1. In the Address bar, right click on the address. In the pop-up menu click on Copy. Now your URL is saved in the clipboard.

      • Now lets add the URL to the hyperlink box



  5. Now in the Note file make sure that your target text is still selected.
    1. Right click in the hyperlink box. In the pop-up menu click on Paste.



  6. Now click in your note away from the selected text.
  7. You will now notice that your text is turned into a hyperlink (it should be blue). Hover your mouse over the new hyperlink, you will see the link location for the URL in the pop-up box. If you hold the Ctrl key down on your keyboard and click on the link with your mouse, Logos4 will open your Browser to your URL.



  • Using highlighting and hyperlinks in your notes can reduce the size of your note file. It also can be a good way to remember where your were in other resources and what you were thinking.



  • Hover the mouse over the hyperlink in your note.
  • Hold the Ctrl key down and Click the mouse.
    (Mac users: use the Cmd key)

 

What’s the difference between adding a note to a word vs adding a note to a verse?



Why are my notes are not showing in my Bible?

  • If you highlighted text when creating a note, then only that Bible version will have the note.
    Make sure that you are in the Bible version in which you added that note.
  • You may not have your note turn ON in the visual filter menu tool.



    1. Click on the Visual Filter icon in your Bible’s toolbar.
    2. In the drop down list, find your note file and click to check it.
    3. You note markers for that note file will appear in your Bible.



How do I search notes?

  • Note files are by a Basic search when the entire library searched
  • Clicking on the name of a note file from the Basic search window does not take you to the search hit in the note. To find it you must use Ctrl+F to filter the results. Only the notes with the search terms are now displayed.


 

Rich Text keyboard shortcuts

  • The chart below shows you keyboard shortcuts which you can use when entering your notes.

key presses action
Ctrl + B toggles Bold
Ctrl + I toggles Italics
Ctrl + U toggles Underline
Ctrl + Shift + K toggles lower case to lower case caps
Ctrl + Shift + + toggles superscript (E = mc2)
Ctrl + = toggles subscript (H2O)
Ctrl + L left justify text
Ctrl + E center text
Ctrl + R right justify text
Ctrl + . (period) toggle Bullet list (new in 4.1)
Ctrl + / toggle Numbered list (new in 4.1)
Ctrl + M increase indentation (new in 4.1)
Ctrl + Shift + M decrease indentation (new in 4.1)



How can I copy/move notes to a New Note file

 As of Logos4 version 4.2 there is no simple way to do this. This wiki article will show you a work-around. But be very careful when performing this work-around so that you do not lose any notes!!!

  

  1. Open your Note file (I suggest into a floating window or blank Layout).
  2. Open a New Note file where you want to copy/move your notes to. (now you have both Note files visible and side by side)


  3. Click on Compact as this will make it easier to see individual notes.
  4. Move your mouse to the left side of a note that you want to move/copy to the new Note file. You will see a blue bar appear. Click and drag the note....


  5. ... and drop it into your New Note file.


  6. Now you have moved your note from the original Note file to the New Note file. Notice that it is missing from your original Note file and it is showing in your New Note file.


  7. Now while still in your New Note file, if you only want a copy of the note that you just moved. Then on your keyboard press Ctrl Z (Mac users: Cmd Z).
  8. Notice that your note reappears in your original Note file and that it is still present in the New Note file.
  9. Repeat steps 4-7 for each note that you want to move/copy.
  10. Don’t forget to name your New Note file!!!




Quicker way to rearrange notes in a large Note file

See this post for instructions: http://community.logos.com/forums/p/26851/198302.aspx#198302



Tip: how to set default font in a notes file

  • Kevin has figured out a way to keep a font set as the current font, see this post


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